Attendance Policy

St. Ignatius of Loyola Catholic Secondary School actively encourages and promotes regular attendance. Educational research has consistently shown that a student’s progress and academic success are closely related to regular attendance and participation in the day-to-day activities of the school.

Students are expected to be in attendance at all classes in order to participate in extra-curricular activities.  Failure to comply may result in a student
not being allowed to participate.

Our automated phone and e-mail systems will keep parents informed of student absences.

Although trips and vacations may provide diverse learning experiences, the school does not support, academically, travel or vacations during class time.  The content covered in each course is important and requires daily attendance.  While parents may choose to travel during the school year, the time missed from class is recorded as an absence and counted in the total absence record for the semester.  A significant number of absences may place a student’s mark and credit in jeopardy.  Also, assessment and evaluation become problematic.  Prior to the trip, the student should consult with his/her teachers and make notes on what will be covered in each course.  Any assignments that are due while he/she is away should be completed and handed in prior to the trip to ensure they are accepted.

STUDENT ABSENCES

  1. A phone call (or a note) from a parent/guardian to explain the reason for the absences is required for all absences. A direct line to attendance is available: 905-847-0595 – Press 1 (24 hours/day- voice mail).  If a phone message is not received, we require written communication from a parent/guardian on the day the student returns to school by 8:00 a.m.
  2. All students must always sign in and out at the Attendance Office due to late arrival or early dismissal.
  3. All absences from school must be justified by parents or guardians.
  4. Students who are 18 years of age and older must complete the NOTE SIGNING PERMISSION FORM in order to sign their own notes.  Students will then be allowed to sign themselves in or out of school if they have an appointment or are ill (up to a maximum of 10 times).
  5. If a student becomes ill while at school, they must report to the Attendance Office immediately.
  6. Students who miss class, without an acceptable reason from their parent/guardian prior to the absence, will be recorded as truant.
  7. All medical certificates submitted must be date specific and must be submitted directly after the absence.
  8. Missed Examinations, Culminating Activities, Tests and Assignments:
    1. Students are responsible for all course work and assignments while absent.
    2. Any examination and/or culminating activity missed that is validated by a doctor’s note may be rescheduled.
    3. Any examination or culminating activity missed due to vacation or truancy will not be rescheduled, and may be assigned a mark of zero (0).
    4. Any test missed due to illness may require a parent note acknowledging that a test has been missed and, in addition, may require a doctor’s note to be rescheduled
  9. All notification of absence due to vacation or family trip should be submitted in writing to the Vice-Principal.
  10. Senior students with excessive truancies or unexplained absences in any course may be removed from that course.
  11. You may access SIS to monitor student attendance. Log on to https://webapps.hcdsb.org/sis/.

Late Policy

  • Lates #1 – 3 – Subject Teacher speaks with student (First 20 minutes of class, student admitted to class, after 20 minutes student NOT admitted to class and late treated as a truancy.  Student reports to Attendance Office)
  • Late #4 – Teacher contact home
  • Late #5 – Referral to Vice-Principal with Late Record form.  Student not admitted to class. Parental contact. “Late no Class”
  • Late #6 – Student not admitted to class. Parental contact by Vice-Principal. Report to Attendance Office.
  • Late #7 – Student is withdrawn from classes for the entire day
  • Late #8 – one day out-of-school suspension
  • Late #9 – Two day out-of-school suspension
  • Subsequent – Incremental suspensions out-of-school

Note: Staff will exercise discretion in cases of extenuating circumstances.